n-Bill.com automates the payment. It doesn't automate the decision about who approves it.
Bill.com is built for accounts payable: bills come in, route for approval, get paid, and sync to your accounting system. What it can't do on its own is route approvals based on anything outside Bill.com itself, a project budget, a purchase order, a job code, from another system entirely. That's the automation we build on top.
Bill.com's approval workflows are rule-based: amount thresholds, specific approvers, maybe a department field. That covers a lot of accounts payable. It stops covering it the moment the right approver, or whether a bill should even be approved yet, depends on something Bill.com has no visibility into: whether the related purchase order was ever issued, whether a project still has budget left, whether the vendor's last delivery actually showed up.
When that happens, someone ends up checking a second system before approving in Bill.com, manually, every time a bill comes through.
What We Build on Top of Bill.com
Approval logic that checks another system first
The same decision a person is making by hand, just automatic.
- ■A bill tied to a project or job gets checked against that project's remaining budget before it's routed for approval, not after
- ■A bill from a vendor flagged against a purchase order system only clears automatically if a matching PO actually exists
- ■Bills over a threshold, or from a new vendor, get a Slack notification with the full context attached (PO status, project budget, vendor history) instead of landing in an approver's queue with no background
Sync it beyond the standard accounting connection
Bill.com's native sync covers QuickBooks, Xero, NetSuite, and Sage Intacct well. Everything else is custom.
- ■Vendor and payment data pushed into a CRM or ops dashboard so your team sees cash-out alongside everything else, not just inside Bill.com
- ■Payment status surfaced wherever your project or procurement team actually works, so they don't need Bill.com access just to check if a vendor got paid
What's slowing down your AP process?
We've built both for other AP teams. Tell us what a person is actually checking before they approve a bill, and we'll tell you if it can check itself.
Using Bill.com and still manually checking something before you approve?
Tell us what that check is, a budget, a PO, a delivery confirmation, and we'll tell you if it can happen automatically. And if Bill.com isn't actually your bottleneck, that's fine too, we automate whatever's manual in your business, not just accounts payable.
Let's talk