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Bill.com automates the payment. It doesn't automate the decision about who approves it.

Bill.com is built for accounts payable: bills come in, route for approval, get paid, and sync to your accounting system. What it can't do on its own is route approvals based on anything outside Bill.com itself, a project budget, a purchase order, a job code, from another system entirely. That's the automation we build on top.

Where Bill.com stops

It automates the payment, not the decision. Approvals can't route off a project budget, PO or job code that lives in another system.

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Bill.com's approval workflows are rule-based: amount thresholds, specific approvers, maybe a department field. That covers a lot of accounts payable. It stops covering it the moment the right approver, or whether a bill should even be approved yet, depends on something Bill.com has no visibility into: whether the related purchase order was ever issued, whether a project still has budget left, whether the vendor's last delivery actually showed up.

When that happens, someone ends up checking a second system before approving in Bill.com, manually, every time a bill comes through.

What We Build on Top of Bill.com

Approval logic that checks another system first

The same decision a person is making by hand, just automatic.

A bill tied to a project or job gets checked against that project's remaining budget before it's routed for approval, not after
A bill from a vendor flagged against a purchase order system only clears automatically if a matching PO actually exists
Bills over a threshold, or from a new vendor, get a Slack notification with the full context attached (PO status, project budget, vendor history) instead of landing in an approver's queue with no background

Sync it beyond the standard accounting connection

Bill.com's native sync covers QuickBooks, Xero, NetSuite, and Sage Intacct well. Everything else is custom.

Vendor and payment data pushed into a CRM or ops dashboard so your team sees cash-out alongside everything else, not just inside Bill.com
Payment status surfaced wherever your project or procurement team actually works, so they don't need Bill.com access just to check if a vendor got paid

What's slowing down your AP process?

We've built both for other AP teams. Tell us what a person is actually checking before they approve a bill, and we'll tell you if it can check itself.

One of our recent projects

Property Management Company

Bill.com for payables across a dozen buildings.

The problemA bill arrives and someone checks the budget and the work order in two other systems before approving. When they're busy, bills pile up.

Bills are checked against the budget and the work order automatically, then routed for approval with the check results attached. Approvers see exceptions, not everything.

Fix mine →

Let's talk

Using Bill.com and still manually checking something before you approve?

Tell us what that check is, a budget, a PO, a delivery confirmation, and we'll tell you if it can happen automatically. And if Bill.com isn't actually your bottleneck, that's fine too, we automate whatever's manual in your business, not just accounts payable.

Let's talk →

Questions people ask

Where do I log into Bill.com?

At app.bill.com, or through the "Pay Bills" link inside QuickBooks, Xero, or NetSuite if your account is connected there.

How much does Bill.com cost?

Pricing is per user, per month, across a few tiers (the entry tier handles basic AP, higher tiers add approval workflows and AR). Check Bill.com's site for current numbers rather than treating any figure here as fixed, since published pricing changes.

Does Bill.com integrate with QuickBooks?

Yes, natively and in both directions: bills and payments sync to QuickBooks, and QuickBooks data (vendors, chart of accounts) syncs back. That native sync covers the basics well. Where it stops is anything that depends on data outside both systems, which is what we build.

Bill.com vs Ramp: which should I use?

They overlap less than the comparison suggests. Bill.com is built around AP (bill approval, vendor payments) and AR; Ramp is built around corporate cards and spend management, with AP as a newer addition. Plenty of businesses run both for different purposes. The real question is usually what's manual in whichever one you've already picked, and that's what we fix.