n-Sage Fixed Assets Tracks Depreciation Well. Getting Assets Into It Is Still a Manual Job.
Sage Fixed Assets, previously sold as Sage FAS, is a dedicated asset-tracking and depreciation product, separate from Sage 50, 100, or 300, built to run depreciation schedules across multiple books (your financial statements versus your tax return, for instance) and post the results into your Sage accounting system. It's a genuinely purpose-built tool for depreciation specifically. The part it doesn't automate is noticing a new asset purchase in the first place and getting it entered correctly.
How Sage Fixed Assets actually works
1. Add the asset record. Acquisition date, cost, asset class, and useful life get entered once per asset, forming the basis every depreciation calculation runs from.
2. Choose a depreciation method and book. Sage Fixed Assets supports running the same asset through more than one depreciation method at once, a straight-line method for your financial statements and a tax-specific method like MACRS for your return, without maintaining two separate sets of records by hand.
3. Run the depreciation calculation each period. The software calculates depreciation for every asset on file for the period, across whichever books you're tracking.
4. Post the depreciation journal into your accounting system. Sage Fixed Assets can push its calculated depreciation straight into Sage 50, 100, or 300 (or another general ledger) as a journal entry, rather than someone recalculating and keying it in separately.
5. Record transfers and disposals as they happen. Moving an asset between locations or retiring it gets logged against that same asset record, keeping the register and the depreciation schedule consistent going forward.
Where the manual work actually sits
The software handles the math. The part that's still manual at most businesses is everything upstream of it: someone has to notice that a capital purchase happened, pull the cost and date off the invoice, decide which asset class it belongs to, and create the record in Sage Fixed Assets by hand, usually well after the purchase actually posted in accounts payable.
That lag matters more than it looks. An asset sitting in accounts payable for weeks before it's entered into Fixed Assets means a stretch of missed or late depreciation, and a disposal or transfer that only gets logged at month-end means the register and the real world have drifted apart in the meantime.
What we build on top of Sage Fixed Assets
Capital purchase to new asset record
When a qualifying purchase hits your accounts payable above a set threshold, we create the matching Sage Fixed Assets record automatically, with cost, date, and class already filled in from the original invoice.
Depreciation posting that matches on its own
We check that the depreciation journal Sage Fixed Assets posts into your general ledger actually matches the calculated run for that period, flagging a real discrepancy instead of leaving it to surface at close.
Still manually creating an asset record every time something gets purchased?
Tell us where capital purchases get approved in your business, and we'll tell you whether that trigger can create the asset record itself.
Running Sage Fixed Assets and still entering every new asset by hand?
Tell us how a capital purchase moves through your business today, from approval to the day it actually gets entered as an asset, and we'll scope where that gap can close. Fixed assets are one recurring manual task; we automate whatever else in your business still depends on someone remembering a step.
Let's talk