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Home/Construction Change Order Tracking
Change Order Tracking

A Change Order Isn't Approved Until the Budget and the Invoice Both Know About It.

Most change order problems aren't about writing the change order itself, every PM has a template for that. The problem is what happens after: the approved change order lives in an email thread or a spreadsheet separate from the actual job budget, so the cost shows up on the books weeks later, if it shows up correctly at all.

What a change order process actually needs

A change order log, even a good one, is just a list. What it needs to do is update the job budget the moment something's approved, and create the billing entry that matches, so a client dispute over "did we approve this" has one answer instead of three different spreadsheets.

We connect the approval, wherever it actually happens, a signature, an email, a field app, to the job costing and billing systems so the change is reflected everywhere at once, not re-entered by whoever remembers to update each one.

What We Connect

01

Approval updates the budget automatically

The moment a change order is approved, the job budget reflects it, instead of the PM's spreadsheet being the only place that's current.

02

Billing entry created from the same approval

No separate step where someone re-types the approved change into an invoice days or weeks later.

03

One record everyone can check

Client, PM, and accounting all see the same approved change orders and their status, instead of three different answers to "did we approve this."

04

Subcontractor changes flow through the same process

A change that affects a subcontractor's scope updates their side of the budget too, not just the client-facing number.

The result isn't a nicer change order template. It's a budget that's never more than a day behind what's actually been approved.

Software we connect for this

Construction Project Management SoftwareConstruction Job Costing SoftwareQuickBooks
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Get a free quote before you decide

Tell us how a change order gets approved and billed today. We'll tell you what's realistic to connect.

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Questions people ask

Do you build the change order form itself, or just connect it?

Usually just connect it. Most teams already have a change order process and a form or template they're used to, the gap is getting the approved result into the budget and billing automatically, not replacing how the form gets filled out.

What about submittals, is that the same thing?

Related but different, submittals are about document review and approval before work starts, change orders are about scope and cost changes during the job. See our submittal log automation page for that specifically.

Does this work with our existing construction software?

Yes. We build around what you already run, Buildertrend, Procore, CoConstruct, or another platform, and connect the approval flow to your actual budget and billing.

Is the quote really free with no obligation?

Yes. Tell us what you need, we'll tell you what it takes and what it costs. You decide from there.

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Tell us the one thing your team does manually that eats up time. We read every message and reply within a day.