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Expensify scans the receipt. It doesn't know if the expense should have happened.

Expensify is genuinely good at the mechanics: snap a photo of a receipt, SmartScan pulls the amount and merchant, it reconciles against the corporate card, and it syncs to QuickBooks, NetSuite, Xero, or Sage Intacct. What it can't do natively is check an expense against a project budget or a job code that lives somewhere else. We build that layer.

Where Expensify stops

It scans the receipt, but can't check the expense against a project budget or job code that lives somewhere else.

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Expensify's approval rules are built around policy limits: a per-diem cap, a category restriction, a manager sign-off above a dollar amount. That catches the obvious policy violations. It doesn't catch the expense that's technically within policy but charged against a project that ran out of budget two weeks ago, because Expensify has no idea that project or that budget exists.

That gap usually gets filled by a person: someone cross-checking expense reports against a spreadsheet or a separate project-tracking tool before they sign off, every reporting period.

What We Build on Top of Expensify

Approvals that see the whole picture

The cross-check a person does by hand, done automatically before the report ever lands in an approver's queue.

An expense tagged to a project or client gets checked against that project's remaining budget automatically, with anything over budget flagged before approval rather than caught after the fact
Expense reports routed to a specific approver based on the project or department involved, not just who the employee happens to report to in Expensify
A Slack alert the moment an expense report needs approval, with the budget context attached, instead of an approver finding out from an email digest

Close the gap between Expensify and your other systems

Its accounting sync is solid. Everything that isn't accounting is custom.

Reimbursed expense data flowing into project costing or client billing systems automatically, so billable expenses actually get billed instead of getting lost after reimbursement
Employee and department data kept in sync between your HR system and Expensify, so someone who's offboarded stops having an active expense account the same day, not weeks later

What are you still checking by hand?

We've built both of these before for other finance teams. Tell us what you cross-check against expense reports before you sign off, and we'll tell you if it can check itself.

One of our recent projects

Field Sales Organization

Expensify for reps who travel constantly.

The problemFinance reads every expense report to check it against the policy and the trip budget, a job that grows with every new hire.

Reports are checked against policy and budget before they reach an approver. Finance reviews the flagged ones and the rest move on.

Fix mine →

More on Expensify

What we build on top of specific parts of Expensify.

Creating Expense Reports in Expensify Expensify Receipts & SmartScan Expensify + QuickBooks Expensify Integrations Expensify Bill Pay Expensify Card

Let's talk

Using Expensify and still manually cross-checking expense reports against a budget?

Tell us what you're checking, and where that data actually lives. We'll let you know whether it's something we can take off your plate entirely. And if Expensify isn't where the real friction is, that's fine too, we automate whatever's manual in your business, not just expense reports.

Let's talk →

Questions people ask

What is Expensify?

An expense management app: it scans receipts, reconciles corporate card charges, routes expense reports for approval, and syncs the result to your accounting software. Built for the employee side of spend, not for accounts payable to vendors.

Is Expensify free?

There's a free tier for a single person tracking their own expenses with limited SmartScans per month. Running it for a team with approval workflows and accounting sync needs a paid plan.

How much does Expensify cost?

Paid plans are priced per active user per month, with a lower tier for basic expense tracking and a higher tier that adds approval workflows, travel booking, and deeper accounting integrations. Check Expensify's site for current numbers.

How do I email receipts to Expensify?

Forward the receipt to receipts@expensify.com from the email address on your Expensify account, and SmartScan reads it in automatically. No app required for that part.

Expensify vs Ramp: which should I use?

Ramp bundles corporate cards with expense management and leans on card-level controls; Expensify is card-agnostic and focuses on the receipt-to-report-to-accounting pipeline, which matters if your company isn't ready to switch card providers just to get better expense software. Either way, the real question is usually what's still manual in whichever one you're running, and that's what we fix.

Does Expensify integrate with QuickBooks directly?

Yes, Expensify has a native QuickBooks integration for syncing expense reports. It covers standard categorization well; a non-standard chart of accounts or approval workflow usually needs the sync adjusted, which is what we build.