n-How to Print Labels From QuickBooks (Desktop's Built-In Tool, and the Online Workaround)
In QuickBooks Desktop, go to File, then Print Forms, then Labels, pick the customer or vendor list and an Avery label format, then print. QuickBooks Online has no built-in label printer: export the customer or vendor list to Excel instead and run a mail merge, or connect a label-printing app from the App Store.
The full walkthrough
1. Open Print Forms. In QuickBooks Desktop, go to File, then Print Forms, then Labels.
2. Choose the list you're printing from. Pick All Customers/Jobs, Customers needing labels, Vendors, Employees, or Other Names, depending on who you're mailing to.
3. Narrow it down if you don't need everyone. Use the filter options, or check and uncheck individual names, to print only the addresses you actually need instead of the whole list.
4. Pick a label format. Choose the Avery (or compatible) label sheet size loaded in your printer; QuickBooks lines up the layout automatically once you pick the matching one.
5. Preview, then print. Check the preview to confirm names and addresses land in the right boxes before you commit a full sheet to the printer.
Why QuickBooks Online skips this feature entirely
Online was built around emailing invoices and statements, not printing and mailing physical paper, so a native label-printing tool never made it into the product. If you're searching for it there, you're not missing a hidden menu, it genuinely doesn't exist.
The workaround still gets the job done. Export the customer or vendor list (from Sales > Customers, or Expenses > Vendors, using the export icon or the gear menu), then run a mail merge in Word using an Avery label template, or connect a dedicated label-printing app through QuickBooks Online's App Store if you're doing this often enough to justify the setup.
What we've built on top of QuickBooks mailing lists
Mailing lists exported and formatted automatically
Instead of someone exporting the customer list and running a mail merge by hand every time a mailing goes out, we've built exports that refresh and format the list automatically, ready to drop straight into a label template.
Stale addresses caught before the mailing, not after
We've built checks that flag an incomplete or outdated address on a customer record before a batch of labels prints, instead of a mailer coming back undeliverable weeks later.
Printing labels from QuickBooks more often than you'd like?
Tell us how big the mailing list is and how often you're doing this, and we'll tell you if it's worth automating the export and merge instead of redoing it by hand each time.
Still exporting and formatting your QuickBooks list by hand for labels?
Tell us how often you're printing a batch and from which list, customers, vendors, somewhere else, and we'll tell you if that export can run itself. Mailing labels are one small example; anything you're pulling out of QuickBooks and reformatting by hand deserves the same question.
Let's talk