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Home/SimplePractice/SimplePractice Billing & Superbills
SimplePractice

SimplePractice Bills the Session. Your Books Still Need to Catch Up.

SimplePractice handles private-pay billing for a solo or small behavioral health practice: invoicing clients directly, processing card payments, and generating superbills, itemized receipts with the codes a client needs, that they can submit to their own insurer for out-of-network reimbursement. What it doesn't do is move that payment and superbill data into the clinician's own bookkeeping or tax records automatically. We build the connection that closes that gap.

What SimplePractice actually bills for you

For most solo clinicians, SimplePractice is where the money side of a session happens: the invoice goes out, the client pays by card, and if they want to seek reimbursement from their own insurer, SimplePractice generates a superbill with the right diagnosis and procedure codes attached. For practices that also bill insurance directly, those claims typically run through the same billing module.

All of that data stays inside SimplePractice. It's accurate, but it's not automatically formatted the way a clinician needs it for taxes, a profit-and-loss view, or tracking which clients have actually been reimbursed by their insurer after submitting a superbill.

Where the manual catch-up happens

Most solo practices handle this with a monthly ritual: exporting payment reports from SimplePractice and re-entering the totals into a spreadsheet or accounting software by hand, usually squeezed in after hours. Tracking which superbills clients actually submitted, and whether their insurer reimbursed them, is even less structured, often living in a clinician's memory rather than any system at all.

None of that has to stay manual. Once SimplePractice has the payment or superbill data, we can pull it out on a schedule and put it exactly where a clinician's bookkeeping already lives.

What we build on top of SimplePractice billing

01

Payment-to-books sync

Once a session's paid and the invoice is settled in SimplePractice, we push that entry into your bookkeeping automatically, so your books reflect income without a monthly export-and-reconcile session.

02

Superbill tracking

For clients who submit their own superbills to insurance, we build a simple tracker for who's been reimbursed and who's still waiting, instead of that living in your memory.

03

Still exporting SimplePractice payments into a spreadsheet by hand?

Tell us where that data needs to end up, your bookkeeping software, a tax-prep file, your own tracker, and we'll build the connection so it gets there on its own.

Let's talk

Billing through SimplePractice and still reconciling your books by hand?

Billing is one part of running your practice. We automate whatever else is still manual too, referral tracking, your website intake, or your bookkeeping beyond what SimplePractice touches.

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Questions people ask

Does SimplePractice handle insurance billing, or only private pay?

SimplePractice is built mainly around private-pay billing: you invoice the client directly and it generates a superbill they can submit to their own insurer for out-of-network reimbursement. Clinicians who bill insurance directly typically run those claims through the same billing module.

Can SimplePractice payments show up in my accounting software automatically?

Not without a custom connection. SimplePractice supports manual exports, but there's no built-in, always-on sync to accounting software like QuickBooks or Wave.

What is a superbill, and how does SimplePractice generate one?

A superbill is an itemized receipt listing the diagnosis and procedure codes for a session, which a client submits to their own insurer to request reimbursement. SimplePractice generates these automatically from the session and billing details already on file.

Is billing included in every SimplePractice plan, or is it a paid add-on?

Billing tools come with SimplePractice's core plans rather than as a separate add-on, though which specific features are available can vary by plan tier. Check SimplePractice's current pricing page for exact tier details.

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Tell us the one thing your team does manually that eats up time. We read every message and reply within a day.