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Home/Wave/Receipts by Wave Automation
Wave

Receipts by Wave Scans What You Give It. The Gap Is Everything You Didn't.

Receipts by Wave reads a photographed or forwarded receipt and pulls out the vendor, amount, and date, then adds it to your Wave account as a categorized expense automatically. It's a genuinely solid free tool for the mechanics. Where small businesses still lose time is upstream, a receipt that never gets photographed before it's thrown away, a vendor invoice that lands in email and never gets forwarded, a freelancer's bank feed that needs manual categorization because Wave doesn't recognize the merchant.

What we build around Receipts by Wave

The most common fix we build: monitoring an email inbox or a shared folder for vendor invoices and receipts that never get manually forwarded into Wave, so capture doesn't depend on one person remembering every time.

The second: cleaning up bank-feed transactions that Wave's automatic categorization gets wrong or leaves uncategorized, matching them against known vendors and historical patterns instead of someone reviewing the feed line by line every month.

For small businesses that bill clients for reimbursable expenses, we also build the step Wave doesn't handle on its own: flagging a categorized receipt as billable and getting it onto the right client's next invoice automatically.

A few specific things we build

01

Receipts captured from inboxes, not just photos

Vendor invoices and receipt emails get monitored and forwarded into Wave automatically, so capture doesn't rely entirely on someone remembering to snap a photo.

02

Bank feed transactions cleaned up automatically

Transactions Wave's automatic matching leaves uncategorized or miscategorizes get corrected against known vendor patterns, instead of a monthly manual review.

03

Billable expenses that land on the invoice without being asked

A receipt tagged as billable to a client gets added to that client's next Wave invoice automatically, instead of someone remembering to add it manually before sending.

Let's talk

Using Receipts by Wave and still chasing missing documentation?

Receipts by Wave is solid once a receipt actually makes it in. Tell us where yours tend to disappear before that, an inbox, a bank feed, a billable expense nobody remembers to flag, and we'll look at catching it automatically. And if receipts aren't your real bottleneck, that's fine too, n-frames automates whatever's manual, Wave or anywhere else.

Let's talk →

Questions people ask

What is Receipts by Wave?

Wave's receipt-scanning tool: photograph or forward a receipt and it pulls out the vendor, amount, and date, then adds it as a categorized expense in your Wave account automatically.

Is Receipts by Wave free?

Yes, it's part of Wave's free accounting core, not a separate paid add-on like Wave Payroll.

How do I email receipts into Wave?

Forward the receipt to the email address Wave provides for your account, and Receipts by Wave reads it in automatically, the same mechanics as the mobile app's photo capture.

Can Wave make a receipt billable to a client automatically?

You can mark a receipt as billable manually when categorizing it, but getting it onto the client's invoice without a separate step isn't built in by default. That's one of the gaps we automate.

Let's talk

Tell us the one thing your team does manually that eats up time. We read every message and reply within a day.