Asana's form builder lets anyone, including someone without an Asana account, submit a structured request (a creative brief, an IT ticket, an event ask) that lands as a new task in the right project automatically, with every answer mapped to a custom field. Getting the request in is the easy part. What happens to it next, routing, prioritizing, assigning, is where the manual work usually still lives.
Build a form by choosing field types, text, dropdown, multi-select, and mapping each one to a custom field or the task description on the destination project. The form link is shareable publicly or restricted to people within your organization, and submitting it doesn't require the requester to have an Asana login at all.
Submissions can route to different sections or get different default assignees based on which fields the requester filled in, covering the common case of a single intake form that needs to branch into several different workflows depending on the request type.
What's missing: there's no API to create or edit a form's field structure. Forms are UI-only objects. If the same intake form needs replicating across several teams, each with a slightly different project destination, that's either a manual rebuild or a job for browser automation driving the form builder directly.
A submitted form creates the task, and from there we apply priority rules, assign the right person, and kick off whatever comes next based on what the form actually said, instead of someone triaging every new request by hand.
When a form's field structure and routing logic needs duplicating across several teams and there's no API to script it, we drive the form builder directly through browser automation instead of rebuilding it by hand each time.
If the honest answer is a person checks the queue once a day, that's the part worth automating.
Tell us what happens to a submission after it becomes a task, how it should get routed and who should act on it, and where that's currently just someone checking a list. We'll map out what automating that routing takes. Forms are one example of what we build on top of Asana; the same offer covers anything else in your business still waiting on a person to notice it.
Let's talk →No. A form link can be shared publicly, and anyone can fill it out and submit without ever logging into Asana. You can also restrict it to your own organization if that's more appropriate.
Yes, based on which answers a requester selects, a form can route the resulting task to different sections, with different default assignees, covering a single intake point that branches into several workflows.
No. A form's fields, structure, and routing logic are UI-only objects, built and edited exclusively through Asana's form builder interface.
There isn't a deep native integration for this; most teams either use Asana's own form builder directly or wire up a Google Form through a middleware connector, since Asana doesn't ship a first-party Google Forms connector.
Form access and limits vary by plan tier rather than being capped at a fixed universal number; check your current plan if you're building out several intake forms across different teams.