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Hours that flow in, not get exported
Time-tracking data reaches payroll automatically before each run, instead of someone exporting a timesheet and uploading it by hand.
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Payroll Automation
Payroll Software Runs the Math. Someone Still Has to Feed It the Right Numbers.
A payroll platform calculates withholding and taxes correctly every time. What it doesn't do on its own is pull hours from your time-tracking system, new hire data from HR, or PTO balances from wherever those actually live, so someone re-enters all of it, every cycle, by hand.
What payroll automation actually requires
Running the payroll calculation itself is the easy part. Gusto, QuickBooks, and most platforms already handle that correctly. The harder part is everything that feeds into it: hours from time tracking, new hire setup from HR, PTO and benefits data, and posting the result back to accounting with the right GL codes.
When those feeds aren't connected, 'automated' payroll still means someone exports a timesheet, cross-checks new hires, and manually codes the payroll journal entry every single cycle. The automation only pays off when payroll runs off live data instead of a manual export.
One of our recent projects
Growing Design Firm
Gusto for payroll, onboarding spread across email and chat.
The problemA new hire finishes onboarding in Gusto and then someone creates their email account, adds them to Slack, orders a laptop and notifies the manager, in that order, when they remember.
Completing onboarding in Gusto creates the accounts, opens the equipment request and tells the manager together. Day one starts with a working login.
What We Connect
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New hires set up once
A new hire entered in your HR system creates the payroll profile automatically, so nobody's re-typing the same employee into two places.
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PTO and benefits that stay in sync
Time-off requests and benefit elections reach payroll the moment they're approved, instead of a spreadsheet someone updates before each run.
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Payroll posted with the right codes
The payroll journal entry posts to QuickBooks, NetSuite, or Dynamics 365 coded to the right departments and GL accounts, not a lump sum someone re-splits later.
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Multi-state and contractor handling that doesn't break
Employees and contractors across different states or classifications flow through correctly, instead of needing a manual check every cycle to catch what changed.
The result isn't a payroll platform that calculates faster, it already does that. It's a payroll run where the inputs are already correct before someone hits approve, because they came from the systems where the data actually lives.
Software we connect for this
Let's talk
Still re-entering hours and new hires into payroll by hand?
Tell us how hours, new hires, and PTO reach payroll today. We'll tell you what's realistic to connect.
Let's talk →Questions people ask
What is payroll automation?
Connecting the systems that feed payroll, time tracking, HR, benefits, so hours and employee data reach the payroll run automatically instead of someone exporting and re-entering them every cycle.
Does this replace our payroll provider?
No. Gusto, QuickBooks Payroll, or whatever you run stays your payroll provider. What we build is the connection between it and your time-tracking, HR, and accounting systems.
Is this the same as using a payroll service like ADP?
No. A payroll service runs payroll on your behalf. We build software connections between the systems you already use, so your existing payroll platform gets accurate data without manual entry. Different kind of fix for a different problem.
Can this handle multi-state employees or contractors?
Yes, that's usually where the manual checking is worst. We build the data flow so classification and state handling stay correct without someone double-checking every cycle.
Is the quote really free with no obligation?
Yes. Tell us what you need, we'll tell you what it takes and what it costs. You decide from there.