01
Batched payouts broken apart automatically
A single Stripe, PayPal, or Shopify payout gets matched against the individual orders and fees that make it up, instead of landing as one unexplained lump sum.
Home/QuickBooks Bank Reconciliation Automation
QuickBooks Reconciliation
QuickBooks Can Reconcile a Bank Feed. It Can't Tell You Which Orders a Lump-Sum Deposit Actually Covers.
QuickBooks' own reconciliation tool matches a bank transaction to a book entry well, as long as the book entry already exists and matches cleanly. The real friction shows up when a single payout from Stripe, PayPal, or Shopify covers a dozen orders and comes in as one lump sum, or when fees get deducted before the deposit even hits the bank.
What actually needs automating
Reconciling a clean, one-to-one transaction is the easy part, and QuickBooks already does it well. The hard part is batched payouts: a Shopify or Stripe payout that bundles dozens of orders into one bank deposit, with processing fees taken out before it arrives, so the deposit amount never matches any single invoice.
We build the layer that breaks that batch back apart, matching the deposit to the orders and fees that actually make it up, so reconciliation becomes a confirmation instead of a forensic exercise.
One of our recent projects
Shopify retailer
Shopify to QuickBooks sync
The problemShopify sales landed in QuickBooks as one number a day. Every month somebody spent half a day working out why a payout didn't match.
A retailer's Shopify sales synced into QuickBooks as one number a day, and every month someone spent half a day working out why a payout didn't match. We rebuilt the sync to itemize by product category, use real product costs, and match each payout to the orders, fees and refunds behind it. The half-day reconciliation became a five-minute check.
What We Connect
02
Processing fees accounted for, not estimated
The actual fee taken by the processor gets posted to the right account, so your margin numbers reflect what you were really paid, not the gross sale amount.
03
Exceptions flagged, not force-matched
A deposit that doesn't cleanly reconcile gets flagged for a person to check, instead of forced into a close match that's actually wrong.
04
Multi-processor reconciliation in one place
Stripe, PayPal, Square, and bank deposits all reconcile against the same books using the same logic, instead of a different manual process for each one.
The result isn't a faster bank feed match. It's knowing exactly which orders and fees made up every deposit, without someone opening three browser tabs to figure it out by hand every month.
Software we connect for this
Let's talk
Get a free quote before you decide
Tell us which payouts are hardest to reconcile, Stripe, PayPal, Shopify, or something else. We'll tell you what's realistic to automate.
Let's talk →Questions people ask
Doesn't QuickBooks already do bank reconciliation?
For clean, one-to-one transactions, yes. Where it breaks down is batched payouts, one bank deposit covering many orders with fees deducted, which QuickBooks has no way to break apart on its own.
Which payment processors does this work with?
Stripe, PayPal, Square, and most processors that batch payouts. Tell us what you run and we'll tell you what's realistic.
What happens when something genuinely does not match?
It gets flagged for a person to review instead of force-matched to the nearest guess. A wrong automatic match is worse than no match at all.
Is the quote really free with no obligation?
Yes. Tell us what you need, we'll tell you what it takes and what it costs. You decide from there.